An electronic 101 tax form

Employees are obligated by law to fill out a 101 tax form. This should be done close to start date as well as annually, at the beginning of each tax year. …

The idea:

A switch in the mind – producing a 101 template in an electronic form. For each new form, exists an automatic workflow of sending data from the payroll system and a retrieve data from the electronic form back to the payroll system – after the employee fill out the template. 

The added value:

·         Saving Printing costs (paper, toner etc)

·         Data Validation (mandatory fields, checking between fields & paragraphs dependencies)

·         Saving typing mistakes

·         Saving man power: no need to type the data in the payroll system. The new workflow supports an automatic data flow from the electronic template back to the payroll system.

The solution:

·         Based on PrintBOS server

·         Input data in TXT or XML format

·         Form design by PrintBOSs’ designer

·         Connectivity to the customers’ active directory in order to send mails to each employee.

·         Each 101 Form is protected by user name & password

·         Data update on the electronic form

·         The end point includes, (i) sending the data back to the payroll system (ii) generating a new 101Form in flat format including the new information. This new form will be send to the employee.

The architecture:

·         Core systems: payroll software, ERP, CRM etc

·         PrintBOS server; responsible for 101 Form design and workflow

·         IIS Server; PB Web Application, PB interface module